Compliance Framework

The Australian Standard AS 3809 – 2006 Compliance Programs describes 12 Principles that relate to Management Commitment, Implementation, Monitoring & Measurement and Continual Improvement of a Compliance Framework. Periscope Software is designed to support those Principles and to assist organisations to manage those activities that, collectively, comprise a compliance program. 

The following outlines how Periscope Software supports the 12 Principles.

Principle 1: Commitment by the governing body and top management to effective compliance that permeates the whole organisation.

The use of Periscope Software to manage an organisations Compliance program demonstrates management’s commitment to data integrity, accountability and capacity to audit the program.

Principle 2: The compliance policy is closely aligned to the organisation’s strategy and business objectives, and is endorsed by the governing body.

Periscope Software provides capability to integrate compliance with an organisation’s strategy and business objectives linked to those risks that may impact on the achievement of objectives.

Principle 3: Appropriate resources are allocated to develop, implement, maintain and improve the compliance program.

Periscope software is a resource that contributes to an organisations overall compliance capability.  Moreover, it reduces time wasting often associated with these activities – ensuring resources are appropriately focused.

Principle 4: The objectives and strategy of the compliance program are endorsed by the governing body and top management.

Periscope Software provides capability to manage the strategies and objectives of the compliance program including those risks that may impact on the achievement of those objectives.

Principle 5: Compliance requirements are identified and assessed.

Periscope Software records the source of compliance and of obligations and includes an assessment of the criticality (based on strategic objectives and risk) of those obligations.

Principle 6: Responsibility for compliance outcomes is clearly articulated and assigned.

Actions to confirm compliance are identified and allocated to an accountable position within the organisation.  The dashboard delivers a view of compliance for Senior Managers, Compliance Managers and Line managers to access their obligations.

Principle 7: Competence and training needs are identified and addressed to enable employees to fulfil their compliance obligations.

Periscope Software provides instructional material and linkages to training material, work instructions and source documentation.

Principle 8: Behaviours that create and support compliance are encouraged and behaviours that compromise compliance are not tolerated.

Periscope software encourages and reinforces compliance behaviours though accountability, management of evidence and a clear audit trail of data. 

Principle 9: Controls are in place to manage the identified compliance requirements and achieve desired behaviours.

Controls, control effectives and control ownership are recorded within the SQL Database.  Periscope’s document management interface, allows evidence of compliance to be referenced.

Principle 10: Performance of the compliance program is monitored, measured and reported.

The Dashboard view provide for daily monitoring of real time data.  Standard reports may be auto generated and emailed to a scheduled directly to management.  Instant alerts of compliance breaches may be generated.

 

Principle 11: The organisation is able to demonstrate its compliance program through both documentation and practice. The following documentation is held within the software.

  • Compliance Policy.
  • Register of relevant compliance obligations.
  • Prioritisation of response based on the Risk Assessment Process.
  • Objectives. Targets and structure of the compliance program.
  • Allocated roles and responsibilities for compliance.
  • Links to training records
  • Standard Compliance Reports
  • Complaints and communications from relevant parties including the resolution of issues.
  • Details of compliance failures, investigation and corrective actions.
  • Outcomes of audits, accountability for completion of audit findings.

 

Principle 12: The compliance program is regularly reviewed and continually improved.

The flexibility of Periscope Software allows the system to be enhanced to support changes and improvements.

Periscope Consulting

Periscope Consulting has been established as a leading software supplier for governance, risk and compliance for over 10 years.

Periscope Consulting delivers software solutions that support management, collaboration and control of business process.  Because our software platform is fast to deploy, it is well suited to individual and ever changing governance, risk and compliance requirements.

We can deliver out of the box compliance solutions or we work with clients to design governance, risk and compliance solutions to satisfy individual requirements.

We have a strong sense of value and consider ourselves as highly specialised providers of enterprise management software.

For further information or to request a software demonstration please contact Periscope Consulting of telephone 03 9882 1896 or visit us at www.periscopesoftware.com.au